Business owners get to make executive decisions. It’s one of the
perks of the job. But acting unilaterally when buying business software can be
a risky move. Because new technology affects the entire team, the entire team
(or at least key members) should have input on the choice. And while it may be
impossible to please everyone, it’s possible to come close.
Management feedback
Certain kinds of new business software (or upgrades) may appear
no-brainers. But you’d be surprised. Managers may see a lot of bells and
whistles in a just-released product, but few useful features. You also have to
consider the software’s compatibility with your company’s other applications.
So begin by gathering feedback from your management team. In
particular, note which features are “must haves” and which ones are “just
wants.” Then work with your IT and financial departments (or advisors) to
target the right software within a specific budgetary range.
Employee input
Even if your managers agree on a product, the process isn’t
over. Although giving lower-level employees a say in the software selection
process might seem to create more problems than it solves, they’ll be using it
too. So lay the groundwork for a smooth implementation by hearing their
thoughts as well.
As you do so, try to assuage any fear or confusion about the
prospective new software. Typically effective moves include:
- Announcing which company system (or systems) will be
affected,
- Explaining your strategic objectives for adding or
changing software, and
- Keeping staff regularly updated on the effort’s
progress.
This approach can make employees feel like they’re part of the
initiative and help foster more rapid buy-in.
A smart buy
Whether shopping for the holidays or buying mission-critical
business software, everyone wants to make a smart buy. Please contact our firm
for help setting a budget and engaging in a procurement process that ensures
you make a smart buy.
© 2016
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